Spring Cleaning Your Business!

Edited by Admin
Spring Cleaning Your Business!

Well Spring has finally sprung and what a beautiful day it is today and a great day to think about Spring Cleaning, and not just your home but how about your business.  It is a time for new life and new beginnings, a time to get organized and lose all of the clutter that’s built up over the winter. Every spring, I take a look at my business to determine if there are any places where I can increase my level of organization and productivity, removing what doesn’t work while improving what does. Therefore; Springtime is the perfect time to team up with a virtual assistant to remove the old and inefficient systems and bring in a new level of organization!  There is four main areas we can help you with…

 

The First Area Is:  Administration & Client Management

Client management systems is one place where you can find a lot of unnecessary “clutter” in a business. Several tasks that can be automated using a variety of systems are instead done manually, taking up the valuable time of you or your staff. By hiring a virtual assistant to help you with creating these systems, you can remove a lot of unnecessary work, clearing up hours on your schedule over the course of weeks and months.

                                     
If you are looking to build up a reliable client base, you’re going to need to spend a lot of time nurturing those relationships every step of the way. If you want to get your client relationships started off right and to be successful, let SDP COMMUNICATIONS create a comprehensive and attractive welcome kit and streamline your client onboarding process. For day-to-day client interactions, I usually recommend setting up a Client Relationship Management (CRM) system. With a CRM, you can easily keep in touch with your clients, helping to improve and strengthen relationships without worrying clients may fall through the cracks.

 

The Second Area is: Calendar Management

A typical admin headache for business owners can be calendar management and scheduling. If you have an assistant, much of their time can be taken up by answering phone calls from clients, setting up appointments, and organizing your schedule. Using a calendar management tool like Goggle Calendar or Vcita, as a virtual assistant I can set up a system that will allow clients to book appointments directly through your website, with a very user friendly interface. It’s amazing how much time is freed up when you give clients the ability to manage their own appointments. So, how much work can you get done with that extra time!


The Third Area Is:  Social Media

Are you finding you are spending too much time on Facebook and Twitter. The two biggest time squandering ever created. Yes, they can be remarkably effective digital marketing tools, but almost everyone knows the danger of clicking on one single, interesting post and falling into a productivity black hole of internet content.

                                                             

If you are manually managing your company’s social media, that can easily eat up just about the same amount of your time. That’s why you should hire a virtual assistant to handle and organize all of your social media for you!  We can schedule all of your tweets and social media posts to go out at optimal times without you, freeing up a ton of time. We can also create an editorial social media calendar for your company, creating perfectly crafted posts to maximize online engagement.


 

Final The Fourth Area Is: Project Management

Organization is a huge part of spring cleaning. As a small business owner, I know how tricky it can be to manage multiple clients and projects at any given time. If you don’t have the right tools, it can be easy for something to get lost in the clutter. That’s why I use a project management system for all of my project management needs. It can take a little while to set up, but once all of your clients and projects are in there, you will wonder how you ever managed your time and business without it.


With a project management system, you can access your projects and tasks from anywhere, all you need is your phone. It can contain your clients’ details, important files and documents, and help to keep you on track with notifications and reminders. A project management system is a fantastic collaboration tool, as you can add more than one team member to a task.  Most project management systems can be integrated with a time tracking system and allows you can create professionally formatted invoices for each of your clients.  And so much more… Its worth looking into!


As you can see, spring cleaning is the perfect time to get organized, it can take a lot of time to go through your entire business, finding inefficiencies and creating systems to automate your workflow. That’s where I can help. As a virtual assistant, I’ve helped many business “tidy up” their business and set up new systems that freed up hours time. Please feel free to contact SDP COMMUNICATIONS today and, together, we can get started doing a top-to-bottom spring organizing of your business!

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